Accounting documents that are used in home trade include:
This is a document sent by the seller to a buyer demanding payment for goods supplied. It shows details of the goods, quantity, unit price, value, any discount given, net payment and terms of payment sold/bought on credit/a source document for sales/purchases day bool/A Ledger.
A document sent by the seller to the buyer to correct an undercharge. It is issued when the invoice shows a lesser amount than what is actually owed. It is an additional invoice/may be used when empty containers have not been returned and have to be charged for.
A document sent by the seller to the buyer to correct an overcharge It is issued when goods are returned to the seller because they are defective, not the ones ordered or they were not required. When returning empty containers (which had been charged for). A source document for sales returns/purchases returns day books
This is a document issued by the seller to the buyer when payment is made for goods I services. A source document for the cash book/cash payment journal/cash receipts journal.
Statement of account
This is a document sent by the seller to the buyer showing details of transactions for the month with a running balance shown with each entry.
A document used to validate payment for service/goods rendered. It is issued by a cashier and signed by the service provider/ payee/ recipient/a source document for the petty cash book/imprest used where the receipt is not readily available.
Remittance advice note.
This is a document that accompanies a cheque issued for settlement of a debt. It provides information on the payment.
AIE (Authority to incurr expenditure.
Written instructions allowing one to spend institutional funds up to a certain amount.
Bank deposit slip
As a source document for cash book/evidence of payment into the bank account.
supports hire of carriage services/shows transport charges.
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