Explain five reasons why an effective filing system is important in an office, (10 marks)

Explain five reasons why an effective filing system is important in an office,

1. Tidiness is maintained in the office as documents are arranged neatly.
2. Quick access to information since documents are coded/serialized.
3. Safety of information from damage by bad weather. fire etc is minimized.
4. Saves on storage space since documents are kept is a compact manner.
5. Encourages prompt decision making as information is readily available.
6. Encourages transparency and accountability since the movement of documents can be monitored.
7. Security of information/documnents against loss from theft and misplacement.
8. Safeguards secret and confidential information as documents are kept away from unauthorized access.
9. Facilitates storage/safekeeping of information/documents for future reference.

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