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COMPUTER STUDIES QUESTIONS WITH ANSWERS


For each of the following file organization methods, state an appropriate storage medium

19/7/2023

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​For each of the following file organization methods, state an appropriate storage medium

(a) Serial 
  • You can store text files in hard disk, diskettes, or CD
(b) Random
  • Binary files can be stored in hard disk or CD

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Functions of Central Processing Unit

19/7/2023

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Functions of Central Processing Unit                       (3 marks)
  • Control the use of the main memory in storing data & information
  • Processing and manipulation of data into useful information
  • Manages execution of instructions
  • Give commands to all parts of the computer
  • Control the sequence of operations within the computer

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State two magnetic Storage devices

19/7/2023

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​State two magnetic Storage devices

  1. Hard disk
  2. Floppy disk
  3. Jaz disk
  4. Zip disk
  5. Magnetic tape

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​Suggest three reasons that would make workers unhappy with the new system

19/7/2023

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​Suggest three reasons that would make workers unhappy with the new system. (3 marks)
  1. Job replacement
  2. Retraining on use of computers
  3. Side effect of using computer
  4. Loss of status Quo

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Explain the following internet related terms

19/7/2023

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Explain the following internet related terms (4 marks)
  • Sign IN
    Enter user name and password to authenticate the access to e-mail account
  • Search engine
    Site used for searching material from the internet
  • Surf
    Browsing or accessing internet resources.
  • Sign up
    Registering to have an account for e-mail or other communication media

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Roles performed by system analyst

19/7/2023

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Roles performed by system analyst
  1. Analyses and assesses suitability of a system for computerization
  2. Programmers builds on the analyst results to create a new computer based system
  3.  Trains staff on the new system 
  4. He collects facts from the users
  5. Works hand in hand with programmers to create a new computer based program

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Explain the impact of Information Technology on organization in each of the following areas

19/7/2023

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​Explain the impact of Information Technology on organization in each of the following 
areas

​Competition
  1. Ability to advertise on the internet
  2. Improve quality of goods 
  3. Reduced operational cost
Pace Growth
  1. Reduced cost
  2. Reduced need for man power
  3. Reduced space requirement
  4. Greater output

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Difference between 'count' and 'count if functions as used in spreadsheets

19/7/2023

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Difference between 'count' and 'count if functions as used in spreadsheets
  • Count- counts cells that contain values in a range of cells
  • Count if- counts cells that meet a given criteria in a range of cells.

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Difference between a primary key and a a foreign key while designing a database

19/7/2023

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Difference between a primary key and a a foreign key while designing a database
  1. Primary key-unique field that identifies a record in a database
  2. Foreign key-a primary key in another table once the tables are linked

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Difference between data privacy and data integrity as used in computing

19/7/2023

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Difference between data privacy and data integrity as used in computing
  • Data privacy -keep data secretly so that unauthorized people don't access it 
  • Data integrity- correctness, completeness and accuracy of data

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Three ways used to represent negative number binary number system

19/7/2023

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​Three ways used to represent negative number in binary number system
  • Ones complement
  • Twos complement

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State the following types of transcription errors

19/7/2023

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State the following types of transcription errors.
(a) 3455 instead of 3456…………… 
  • Misreading errors
(b) Smith instead of simth. ………… 
  • Transposition

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Explain the meaning of backup

19/7/2023

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​Explain the meaning of backup

  • Making of copies of data, programs incase the originals are corrupted or lost
  • It is used to protect data from accidental erasure or hardware problems.

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Why should you first switch on the UPS before switching on the system unit and the monitor?

19/7/2023

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Why should you first switch on the UPS before switching on the system unit and the monitor?
  • Because the computer get power from the UPS

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Effects that dust would have on the operation of computers

19/7/2023

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Effects that dust would have on the operation of computers
  • Dust may cause malfunction of read/write heads of the drive
  • Dust May cause failure of a fan that cools the processor

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Explain the use of any three buttons found in a Spell-check dialog box.

19/7/2023

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Explain the use of any three buttons found in a Spell-check dialog box.   
  • Change
    accepts the current selection in the Suggestions box.
  • Ignore Once
    leaves the highlighted error unchanged (if the highlighted word is a valid word) & finds the next spelling or grammar error.
  • Ignore All
    retains all the occurrences of the same word or phrase in the document from another language, e.g., a Kiswahili.
  • Add
    Adds the highlighted word in the Suggestions box to the Custom dictionary.

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A computer user may interact with a computer either through Graphical User Interface GUI) or through typed commands.

19/7/2023

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A computer user may interact with a computer either through Graphical User Interface GUI) or through typed commands.
  • State two features of a graphical user interface. (2mrks)
    • Programs are represented graphically by use of Icons.
    • Commands are selected and issued using pointing devices, e.g., Mouse.
    • There is use of pull-down menus.
    • Programs open by displaying windows.
  • Give two advantages of using GUI based operating systems over a Command line interface. (2mrks)
    • User friendliness.
    • Easy to learn.
  • Some computer systems still use Command line interfaces. State one advantage of command line interface. (1mrk)
    • They are more flexible than menu-driven interfaces.

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Name three facilities that are needed to connect to the Internet.

19/7/2023

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Name three facilities that are needed to connect to the Internet.  
  • Computer Internet software
  • Telecommunication facilities, e.g., Telephone lines, telephone exchange stations & satellite transmission.
  • Modems
  • Internet service provider (ISP)
  • TCP/IP protocols

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What is a Website?

19/7/2023

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What is a Website?  
  • A collection/group of related Web pages belonging to an organization or individual

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Name the three components of a spreadsheet.

19/7/2023

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Name the three components of a spreadsheet.  
  • Workbook/Worksheet.
  • Database.
  • Graph/chart.

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Mention any two advantages of running both the manual system and the computerized simultaneously

19/7/2023

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Mention any two advantages of running both the manual system and the computerized simultaneously. 
  • If the outputs from the two systems are similar, confidence in the ICT system is promoted.
  • Users have time to familiarize themselves with the ICT systems.
  • It is reliable because it enables thorough testing.

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Identify two main risks of direct changeover during system implementation.

19/7/2023

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Identify two main risks of direct changeover during system implementation. 
  1. There is risk in terms of disk failure.
  2. The system testing must be done to greater accuracy.
  3. The system requires training of personnel due to introduction of new programs.
  4. The system may be expensive to run due to hardware and software costs.

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Give two disadvantages of Direct changeover over Parallel running.

19/7/2023

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Give two disadvantages of Direct changeover over Parallel running.
  1. It may be very inconveniencing in case the new system fails or faces problems.
  2. The users may not have not gained enough confidence to run the new system.

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​Briefly explain the terms parallel running and direct changeover as used in system implementation

19/7/2023

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​Briefly explain the terms parallel running and direct changeover as used in system implementation

  • Parallel running is where both the old and the new systems are run in parallel to each other (at the same time) for sometime until users have gained confidence in the new system. Data is processed on both systems in order to compare their performance, and also cross-check the results.
  • Direct changeover is a complete replacement of the old system with the new system in one bold move. The old system is stopped & abandoned and the new system starts operating immediately.

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Give two advantages of using electronic point-of-sale terminals as opposed to manual entry at a supermarket checkout counter.

19/7/2023

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Give two advantages of using electronic point-of-sale terminals as opposed to manual entry at a supermarket checkout counter. 
  1. Less errors (Correct prices) are used at the point of entry.
  2. It ensures faster entry of data, since the attendant does not have to enter details manually.
  3. Ensures good stock management procedures.

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