When pursuing the KCSE computer system, you are expected to behave like a system analyst. Therefore, you are likely going to have a report to the management of your company on why the existing system needs to be changed? And also the cost effectiveness that come with it.
Systems change because of various reason such as:
You are probably going to ask yourself the following questions and eventually finding out the answers.
When writing the 'overview of existing system', focus on the structure of the system and challenges faced while using the existing system.
Writing 'overview of the existing system'
In your report, you must write the overview of the existing system. While writing on this, focus on the challenges of the existing system, structure, and why you recommend changes. You shall assume that this report will be represented to the top management for approval before proceeding to the next phase.
Assume you were using traditional marks processing system where teachers were used to filling marks with pens, calculate with log books and calculators, analogue grading, cleanliness, tidiness, time wasting et cetera.
Example of 'overview of the existing system' report
The current system at place has served the company with a great deal. However, there are challenges associated to this system which need to be solved for the company to move to the next level.
The challenges are dragging the company in addressing the issue of time management, inefficiency, loses and costs
Some of the challenges the existing system has been experiencing include:
I therefore recommend to the management to consider supporting in implementing the changes carried out in this report to improve on performance, time management and efficiency.
How marks are awarded
The marks awarded range from 1 mark to 2 marks depending on the year. Before the marks are awarded, the examiner will seek to inspect the following: