THE NEW KCSE PROJECT GUIDELINES PART 11: USER MANUAL

​THE USER MANUAL (THE NEW KCSE PROJECT GUIDELINES)

A User manual is used to help a person use the system with little or no guidance.
The manual must contain information such as:

1. How to install, start and run the system.
2. How the system appears when running (interface).
3. How to carry out various tasks, e.g., data entry, data modification, deleting, etc.
4. A troubleshooting guide that describes error correction routines and how to get help when faced with problems.

Give a sample of:

• Data input, e.g., table
• Data output, e.g., form

Refer to: the sample user manual in Form 4 book, page 129 - 132

USER MANUAL REQUIREMENTS

Over the years, the KCSE examinations panel has been evaluating on four basic elements of an effective user manual namely: installation, loading, navigation and procedure for generating output. this whole process consist of 4 marks. That is; 1 mark for each key element. The elements are as explained below:

distribution of marks at the user manual

INSTALLATION GUIDE AND REQUIREMENTS

The candidate should seek to answer the following questions:

1. What are the minimum software requirements the user of his system require to operate it?
2. What are the minimum hardware requirements the user of his system require to operate it?
3. What is the procedure for installing the system in a computer?
4. What else is required to operate the system?

LOADING PROCESS

The candidate should seek to answer the following questions:

1. ​How do I start the system?
2. ​How do I shut the system?

NAVIGATION GUIDE

The candidate should seek to answer the following questions:

1. ​​How do I save data?
2. How do I move from one interface window to another?
3. How do I append records?
4. How do I open a certain query, form or report?
5. How do I close individual interfaces?
6. How do I sort/filter records?​

PROCEDURE FOR GENERATING OUTPUT

The candidate should seek to answer the following questions

1. ​How do I generate a certain output/Query?

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