THE NEW KCSE PROJECT GUIDELINES PART 7: SYSTEM ANALYSIS

The SYSTEM ANALYSIS (the new kcse project guidelines)

In this section, analyse/describe the existing manual system.
Show clearly what you think are the problems of the current system that may limit the efficient working of the council.
How did you identify these problems? Show the method of fact gathering that you used, e.g., document review, interview, questionnaires, observation, etc.
Where possible put a sample or a blank questionnaire or interview form.

• Explain in detail your objective. i.e., what you wanted to fulfill.
• Talk about the benefits expected.
• Limitations of the current system.
• Feasibility;
  • Operational feasibility.
  • Schedule feasibility.
  • Technical feasibility.
  • Economic feasibility.

Example:

After going through the investigative process, the following problems were discovered with the current manual system:

1. Revenue collection and monitoring are not effective.
2. The increasing number of residents in the council may overload the current system’s ability to process orders.
3. Unpaid taxes have increased from 3%, only one year ago, to 10%. Therefore, the current credit management system has to be improved.
4. Processing of customer’s receipts and invoices may not be done accurately and in time.
5. Customers orders, e.g., for sewer line connection are not done within the required time.
6. Data entry errors.
7. Production of reports takes time.
8. The overall operating cost is high.
9. Council’s data and information is insecure from unauthorized users or theft.

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