Computer studies analysis of questions and answers

State the function of each of the following computer keyboard keys when using a word processor:

15/1/2021

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State the function of each of the following computer keyboard keys when using a word processor:

(a) End
(b) Insert
(c) Backspace.

a) End

Used for moving the cursor to the end of the line been typed or already typed.

b) Insert key

Used for changing typing mode from insert mode to type over and vice versa (Accept the description of type over and insertion)

c) Backspace

Used to delete a character to left of the cursor position.

State the function of each of the following computer keyboard keys when using a word processor:

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Explain the term proofreading as used in word processing.

15/1/2021

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Explain the term proofreading as used in word processing.

Meaning of proofreading

It is the process of using appropriate proofing reading like spelling and grammar checkers and autocorrect features to check whether the document has typographical or grammatical errors.

Explain the term proofreading as used in word processing.

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The following is an extract from a document created using a wordprocessor.

7/1/2021

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The following is an extract from a document created using a wordprocessor.

Identify six formats that have been applied on the extract.
(b) State three tools in a wordprocessor that would help a user to minimize spelling mistakes when creating a document.
(c) The following is an extract of a spreadsheet created to manage sales. Use it to answer the questions that follow.

(i)Write a formula that will compute the number of items whose unit price is more than 10,000.
(ii) If the formula = $R2 * C$2 was placed in cell D2, state the output if it was copied to D3.
(d) A school administers examinations to all students in sciences, humanities and languages. Use the entities; EXAMINATIONS, STUDENTS, SCIENCES,HUMANITIES and LANGUAGES to illustrate a network database model.

RESPONSES

(a) Formats applied

Bold. strikethrough, underline, italics, centre alignment, dropcap, bulleted list, line height / spacing, 2 column paragraph. column break, casing, font type, left alignment, column separator.

(b) Tools for proofreading

Spell checker and grammar/ dictionary;
Autocomplete;
Autocorrect;
Thesaurus.

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A student typed a letter in a wordprocessor and the last line of the letter flowed to the second page. State three ways in which the student could have adjusted the letter to fit on one page without changing the paper size.

7/1/2021

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A student typed a letter in a wordprocessor and the last line of the letter flowed to the second page. State three ways in which the student could have adjusted the letter to fit on one page without changing the paper size.

Ways of adjusting a document to fit a page

change page orientation.
change the font;
decrease font size;
reduce margin size;
reduce character spacing;
reduce line height.
change font style e.g. bold/italic

A student typed a letter in a wordprocessor and the last line of the letter flowed to the second page. State three ways in which the student could have adjusted the letter to fit on one page without changing the paper size.

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Distinguish between a page break and a column break as used in a word processor.

7/1/2021

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Distinguish between a page break and a column break as used in a word processor. (3 marks)

Page break is a code inserted by a WP program that instructs the printing device where to end the current page and begin the next. Column break is a feature that breaks a column and starts the next column.

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With reference to word processing, describe the term: superscript; and section breaks.

5/1/2021

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With reference to word processing, describe the term:superscript; and section breaks.

(a) superscript;

Superscript - A character printed slightly above the normal line/text usually in smaller type. or above other texts

(b) section breaks.

Splitting/dividing a document in order to apply different styles to each section.

With reference to word processing, describe the term: superscript; and section breaks.

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State the function of each of the following features in a word processor application:

5/1/2021

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State the function of each of the following features in a word processor application:

(a) Thesaurus. (1 mark)
It is a feature in a word processor that suggest words with similar or opposite meaning to the selected word @1.
(b) Comments (1 mark)
It is a feature in WP that allows a user to attach a remark about the selection @1.

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Name three types of graphics used in a word processor.

4/1/2021

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Name three types of graphics used in a word processor.

Drawings/shapes/dimensions/symbols/callouts
Templates/clip art
Photographs/pictures/scanned images/digital images ‘
Charts
Graphics text/word art

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With the aid of an example, explain the term multi-level list as used in word processing

4/1/2021

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With the aid of an example, explain the term multi-level list as used in word processing. (3 marks)

Multilevel list:
It is a format style that shows the listed items of different levels rather than one at one level. Each level has different indentation and numbering style @2.

Example (Accept any)
1. Chapter One
1.1 Introduction
1.1.1 Definition of terms @1

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What is meant by each of the following terms as used in table creation?

4/1/2021

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What is meant by each of the following terms as used in table creation?

(a) What is meant by each of the following terms as used in table creation?
(i) cell margin;
(ii) nested table.
(b) State four types of text wrap that can be applied to a graphic.
(c) Distinguish between each of the following:
(i) axis labels and data labels;
(ii) cropping and sizing.
(d) Figure 1 shows a section of a worksheet containing information on household items.
Use it to answer the questions that follow.

(i) Write a formula to calculate the total cost of rice.
(ii) The prices of all items increased by 10% and the value 10% is placed in cell B8. Using cell addresses with absolute referencing only, write a formula to calculate the new unit price of salt.
(iii) Write a function to display the number of cells in which the cost per unit is equal to 110.
(iv) Write a function to display the least total cost for all items.

(a) (i) Cell margin: Its the space between the boundary of the cell and the text/content inside the cell.
(ii) Nested table: is a table created inside another table.
(b) In line with text.

Square
Behind text.
Infront of text.
Tight.
Through.
Top and bottom.
None.
Solution
(c) (i) Axis label: Data corresponding to the vertical or horizontal lines of a given chart whereas the x-axis and y-axis.
Data label: are data that provide additional information about a data marker which represents a single data point on a value that originates from a worksheet cell. .

(ii) Cropping is the process of trimming/cutting/hiding vertical or horizontal edges of an object/picture while sizing is the process of enlarging/expanding or reducing/contracting an object/picture to appropriate dimension.

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The text in the box below was composed using a word processor. The current cursor position is between the words “is” and “an”.

3/1/2021

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The text in the box below was composed using a word processor. The current cursor position is between the words “is” and “an”.

Describe what happens to the text in the box above when each of the following keyboard keys are pressed.
(a) tab
(b) enter
(c) home

(a) Tab: Moves the text ahead to the next tab stop or several stops ahead! right) forward.
(b) Enter: Break the line after the word ‘is’ so that the word ‘an’ starts on a new line.
Words from “an” forms a new paragraph.
(c) Home: Takes the cursor to the beginning of the line.
Nothing happens to the text

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Describe the following terms as used in mail merging: main document; and data source.

3/1/2021

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Describe the following terms as used in mail merging: main document; and data source.

(a) main document;

Part of the document which appears in every mail document.

Purpose

Hold fields where information from the table is to appear.

(b) data source.

it’s a database/table

Purpose

Hold records which are to be merged to the main document.

Describe the following terms as used in mail merging: main document; and data source.

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Explain the following terms as used in word processing

3/1/2021

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Explain the following terms as used in word processing (3mks)

Indenting
reducing the size of a text block to set that section apart from the rest of the text.
Alignment
The positioning of text with respect to the right and left margin of page.
This can be to the left, right, centre or justified
Word wrap
a feature of a word processing software that ensures that a word that will not fit at the end of a line will automatically be placed at the start of the next (new) line

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List three paragraph formatting activities in word processing

2/1/2021

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(a) List three paragraph formatting activities in word processing(3 mks)

alignment
Tabs
Indentation
Outline level
Line spacing

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Name the two files commonly used in mail merge

1/1/2021

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Name the two files commonly used in mail merge

Main /Primary/standard document
Data source/secondary

(b) Name and explain the two types of drop caps

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Name two methods of paper orientation

31/12/2020

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(a) Name two methods of paper orientation (1mk)

Portrait
Landscape

(b) Name two keys used to delete text in a document (1mk)

Del
Backspace

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Distinguish between copying and moving text

31/12/2020

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Distinguish between copying and moving text

Copy
This function makes a copy of the selected text and places the copy in a new location leaving the original text in its original location
The cut function
(move) physically removes selected text from its original location & places it in a new location.

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Give three comparisons of the traditional file management method of typing a document on a typewriter against using a word processor

30/12/2020

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(a) Give three comparisons of the traditional file management method of typing a document on a typewriter against using a word processor ( 6mks)

Word Processor

Less dependent on paper
Much economical in storage
Easy/ fast to retrieve
Easy to mail
Easier to edit
Has mail merge and other facilities

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State and explain two reasons why word processing is one of the most common applications of many computer users.

30/12/2020

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State and explain two reasons why word processing is one of the most common applications of many computer users.

Text can be edited (changed) on screen and reprinted if mistakes are made
WP has many features which can be used to format the document to look presentable
WP has a spell checker that makes it easy to correct and insert alternate words

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Distinguish between margins and borders as used in word processing

29/12/2020

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Distinguish between margins and borders as used in word processing

A border is a decorative frame that surrounds a page or elements on a page. The border can be a simple rule line or an elaborate set of lines and curves. A border can be composed of repeating graphic elements. Borders can be used to set apart, draw attention or unify disparate elements.
Margin The blank space that surrounds the text on a page or the boundary line or the area immediately inside the boundary or the blank space that surrounds the text on a page.

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List two arithmetic operations that can be performed on a row of numeric data in a word processing table. In each case of (a) above, write the expression used.

29/12/2020

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List two arithmetic operations that can be performed on a row of numeric data in a word processing table.In each case of (a) above, write the expression used.

Vertical Divider

(a) +,-,x,/
b) In each case of (a) above, write the expression used
= Function name (left) or = function name (right) e.g. = sum (left)

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Explain how a paragraph can be removed form one place to another in word- processing

28/12/2020

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Explain how a paragraph can be removed form one place to another in word- processing (2mks)

1. Highlight/ select the paragraph

Highlight/ select the paragraph

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What is the use of the search and replace feature in a word-processor

26/12/2020

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What is the use of the search/find and replace feature in a word-processor?

What is the use of the search/find and replace future in a word-processor?

Find and Replace is a feature in word processors that aid users to find words or phrases in a document and replacing them with other words/phrases

Use of the search/find and replace feature

To locate a particular word or character or text
To locate and replace the occurrence of a particular word/text or character with another

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Explain any three of the terms: Creating, editing, printing and saving as used in word- processing.

26/12/2020

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Explain any three of the terms: Creating, editing, printing and saving as used in word- processing.

Creating

Creating means starting a new document

Creating a word document

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List the steps that you would use to correct wrongly spelt words in a document using the spell-checking feature.

25/12/2020

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Checking all the spelling and grammar in a file at the same time is useful when you want to proof your text. You can check for possible mistakes and then confirm each correction.

Step 1: Start spelling and grammar tool

Start the spell checker e.g.press f7 or click on the spelling and grammar tool

procedure for starting spelling and grammar tool

Review >> Spelling and grammar - this will trigger a dialog box

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Atika School Provides Computer studies questions and answers for KCSE preparations and Computer Science for CBC.

State the function of each of the following computer keyboard keys when using a word processor:

(a) End (b) Insert (c) Backspace.

Explain the term proofreading as used in word processing.

The following is an extract from a document created using a wordprocessor.

A student typed a letter in a wordprocessor and the last line of the letter flowed to the second page. State three ways in which the student could have adjusted the letter to fit on one page without changing the paper size.

​Distinguish between a page break and a column break as used in a word processor. (3 marks)

With reference to word processing, describe the term:superscript; and section breaks.

(a) superscript;

(b) section breaks.

​​State the function of each of the following features in a word processor application:

Name three types of graphics used in a word processor.

​​With the aid of an example, explain the term multi-level list as used in word processing. (3 marks)

What is meant by each of the following terms as used in table creation?

The text in the box below was composed using a word processor. The current cursor position is between the words “is” and “an”.

Describe the following terms as used in mail merging: main document; and data source.

​(a) main document;

​(b) data source.

​Explain the following terms as used in word processing (3mks)

​(a) List three paragraph formatting activities in word processing(3 mks)

Name the two files commonly used in mail merge

(b) Name and explain the two types of drop caps ​

​(a) Name two methods of paper orientation (1mk)

​(b) Name two keys used to delete text in a document (1mk)

​Distinguish between copying and moving text

​(a) Give three comparisons of the traditional file management method of typing a document on a typewriter against using a word processor ( 6mks)

State and explain two reasons why word processing is one of the most common applications of many computer users.

Distinguish between margins and borders as used in word processing

List two arithmetic operations that can be performed on a row of numeric data in a word processing table.In each case of (a) above, write the expression used.

Explain how a paragraph can be removed form one place to another in word- processing (2mks)

1. ​Highlight/ select the paragraph

​What is the use of the search/find and replace feature in a word-processor?

Use of the search/find and replace feature

Creating

Step 1: Start spelling and grammar tool

Categories

Archives

(a) End
(b) Insert
(c) Backspace.

Distinguish between a page break and a column break as used in a word processor. (3 marks)

State the function of each of the following features in a word processor application:

With the aid of an example, explain the term multi-level list as used in word processing. (3 marks)

(a) main document;

(b) data source.

Explain the following terms as used in word processing (3mks)

(a) List three paragraph formatting activities in word processing(3 mks)

(b) Name and explain the two types of drop caps

(a) Name two methods of paper orientation (1mk)

(b) Name two keys used to delete text in a document (1mk)

Distinguish between copying and moving text

(a) Give three comparisons of the traditional file management method of typing a document on a typewriter against using a word processor ( 6mks)

1. Highlight/ select the paragraph

What is the use of the search/find and replace feature in a word-processor?