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ANALYSIS OF KCSE COMPUTER STUDIES TOPICAL QUESTIONS & REVISION KITS

This site is a creation of all possible KCSE computer studies questions and answers
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With the aid of a diagram, describe the Hierarchical Database Model.

13/1/2021

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With the aid of a diagram, describe the Hierarchical Database Model.

With the aid of a diagram, describe the Hierarchical Database Model.
Data items are arranged in a tree like format.
  •  Access is through a single path and all from one single item called the root component
(b) List three factors that should be considered when developing a database application and give reasons why each should be considered.
Factors
  •  Complexity of data/user needs/user friendliness
  •  Security and integrity
  •  Complexity of DBMS
  •  Volume of data/size
  •  Software compatibility with existing DBMS
  •  Cost of the data base
Reasons
  •  Complexity of data - Complex data requires complex DBMS.
  •  Security and integrity - Data which is intended to be secured in terms of access, can be handled by complex DBMS which provides for such requirements.
  •  Complexity of DBMS - Complex DBMS do require complex skills, hence more training. It is therefore costly to run/use such system.
  •  Volume of data - Voluminous data require to be ran on stable application.
  • They also take up extra computer system resources.
  •  Software compatibility - enables pre-existing databases to be exported to the new one.
(c) (i) Name three types of validation checks during data entry in data processing.
  •  Field type/data type
  •  Field size
  •  Format
  •  Reasonableness
  •  Range constraint
  •  Presence check
(ii) Differentiate between primary key and index key as used in databases. 
  •  Any index key is a database feature used to speed up search and sort operations in a table; whereas
  •  A primary key is a field that enforces uniqueness in a table so that one record is not entered twice or a primary key is a field that uniquely identifies each record.

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State three reasons why it is important to define datatypes of fields in a database correctly.

8/1/2021

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State three reasons why it is important to define datatypes of fields in a database correctly.

Reasons for defining datatypes in databases
  •  Memory use optimisation when the program is loaded;
  •  Assist in trapping errors during data input;
  •  So that appropriate computation can be performed;
  •  Increase speed of processing.
State three reasons why it is important to define datatypes of fields in a database correctly.

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Figure 1 shows relationships between tables in a database.

7/1/2021

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Figure 1 shows relationships between tables in a database.

Figure 1 shows relationships between tables in a database.
Identify two primary and two foreign keys used in the relationship. 
Primary keys
  •  TermiD
  •  StudentiD
Foreign keys
  •  TermCode
  •  StudID

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A school keeps student records in a database. The data is coded before entry.

6/1/2021

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A school keeps student records in a database. The data is coded before entry.

​State three reasons why the coding is necessary.

  1.  Indexing becomes easier.
  2.  Minimises on memory used.
  3.  Ease of data entry.
  4.  Reduce s redundancies/double entry.
  5. Speedy searches due to shortened comparisons
  6.  Simplifies validation
A school keeps student records in a database. The data is coded before entry.

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With the aid of a diagram, describe the Hierarchical Database Model.

5/1/2021

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With the aid of a diagram, describe the Hierarchical Database Model.

​(b) List three factors that should be considered when developing a database application and give reasons why each should be considered. 
(c) (i) Name three types of validation checks during data entry. 
(ii) Differentiate between primary key and index key

RESPONSES

​(b) List three factors that should be considered when developing a database application and give reasons why each should be considered. (i) Name three types of validation checks during data entry. (ii) Differentiate between primary key and index key
Data items are arranged in a tree like format.
 Access is through a single path and all from one single item called the root component.
(b) Factors .
  •  Complexity of data/user needs/user friendliness
  •  Security and integrity
  •  Complexity of DBMS
  • Volume of data/size
  •  Software compatibility with existing DBMS
  •  Cost of the data base
Reasons
  •  Complexity of data - Complex data requires complex DBMS.
  •  Security and integrity - Data which is intended to be secured in terms of access, can be handled by complex DBMS which provides for such requirements.
  •  Complexity of DBMS - Complex DBMS do require complex skills, hence more training. It is therefore costly to run/use such system.
  •  Volume of data - Voluminous data require to be ran on stable application. They also take up extra computer system resources.
  •  Software compatibility - enables pre-existing databases to be exported to the new one.
(c) (i) - Field type/data type
  •  Field size
  •  Format
  •  Reasonableness
  •  Range constraint
  •  Presence check
(ii) Any index key is a database feature used to speed up search and sort operations in a table; whereas a primary key is a field that enforces uniqueness in a table so that one record is not entered twice or a primary key is a field that uniquely identifies each record.

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What is an information system?

5/1/2021

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What is an information system?

​(a) (i) What is an information system? 
(ii) State two roles of an information system. 
(b) Describe the following file organisation methods:
(i) random file organisation; 
(ii) sequential file organisation. 
(c)The following records were extracted from two files that contained student data.
​(i) Which of the two files above represents a Transaction file? (ii) Give a reason for your answer in c(i) above. (iii) Name the other type of file represented above. (d)An airline uses an information system whereby if a passenger at station A books a plane seat,this transaction is immediately shown at stations A and B such that no other passenger can book the same seat. (i) Identify this data processing mode. (ii) State two advantages and two disadvantages of this data processing mode.
​(i) Which of the two files above represents a Transaction file? 
(ii) Give a reason for your answer in c(i) above. 
(iii) Name the other type of file represented above. 
(d)An airline uses an information system whereby if a passenger at station A books a plane seat,this transaction is immediately shown at stations A and B such that no other passenger can book the same seat.
(i) Identify this data processing mode. 
(ii) State two advantages and two disadvantages of this data processing mode.

RESPONSES

​(a)(i) Information system is an arrangement of people, data, processes, communication and IT that interact to support problem solving.
(ii) Improve day-to-day operation
  •  Support problem solving
  •  Support decision making needs for management
  • Data capture
  •  Processing data into information
  •  Data security
  •  Storing of data/information
(b) (i) Stored and retrieved according to their disk address which is generated by use of an algorithm or formula i.e. stored randomly, accessed randomly.
(ii) Method of storing or retrieving information that requires the program to start reading at the beginning and continue until it finds the desired data.
(c) (i) File B.
(ii) Transaction file: It contains data which is regularly added.
Has data/fee payment .
(iii) Master File: It contains records that do not change regularly like in file A.
​(d) (i) Real time processing. 
(ii) Advantages
  •  Information is readily available for instant, decision making.
  •  Updating is done instantly when transaction occurs.
  •  Auditing is easier.
  •  It is accurate
  •  Prevent double booking
Disadvantages
  •  Complex - difficult to configure/set up.
  •  Expensive to acquire and maintain.
  •  Errors that occur are difficult to correct

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Describe the following types of relationships as used in Database design: One-to-one and One-to-many.

5/1/2021

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Describe the following types of relationships as used in Database design:One-to-one and One-to-many.

(a) One-to-one;

  • An association between two tables in which the primary key value of each record in the primary table corresponds to the value in the matching field or fields of one and only one record in the related table.

(b) One-to-many.

  • An association between the tables in which the primary key value of each record in the primary table corresponds in the value matching field or fields of many records in the related table.
Describe the following types of relationships as used in Database design: One-to-one and One-to-many.

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State four activities of the planning stage of systems development

4/1/2021

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​​(a) State four activities of the planning stage of systems development. (4 marks)

Activities at the planning stages
  1. Identify opportunity for the new project.
  2. Analyse feasibility to establish the viability of the project.
  3. Develop a work plan.
  4. Identify appropriate staff to work in the project.
  5. Control and direct the project.
State four activities of the planning stage of systems development

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State the purpose of each of the following in database design.

4/1/2021

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State the purpose of each of the following in database design.

(a) input mask 

  • Input mask: Is a layout/format that filters the data that can be entered in a field.

(b) default value 

  •  Default value: Used to specify the value that is automatically entered in a field when a new record is created.
State the purpose of each of the following in database design.

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Using two examples, explain the term field properties as used in database design.

3/1/2021

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Using two examples, explain the term field properties as used in database design.

​(b) Below is an extract from a hospital database table.
Picture
(i) State with reasons the most suitable data types for the following fields: 
  • (I) patient No;
  • (II) date registered;
  • (III) amount paid;
  • (IV) remarks.
(ii) Which would be the most appropriate primary key field for the above table?
(iii) What is the purpose of a primary key field in database design? 
(iv) Describe how information about patients who registered after 09/08/06 can be extracted from the database. 
(a)Field property:
  • Specifies details related to fields and table entries expected e.g. field size, format, decimal places etc.
(i)
  • (I) Patients No. - Data type - Text
  • Reasons — it combines both numeric and alphanumeric characters.
  • (II) Date -Date type -Date
  • Reason — Data type can be manipulated mathematically, e.g number of moths can be calculated between two dates.
  • (III) Amount paid — Data type - Currency/Numeric
  • Reason — it can be manipulated mathematically.
  • (IV) Remarks - Data type - Memo
  • Reasons — the content may be lengthy e.g. giving a paragraph.

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​Distinguish between Real, Integer and Character data types as used in programming

3/1/2021

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​Distinguish between Real, Integer and Character data types as used in programming ( 3mks)

  • Real
    Constant is represented in two parts, a mantissa part and an exponential part e.g. 123.456 
  • Integer
    Constant must have at least one digit written without a decimal Point.
  • Character
    A data component that represents a single letter or symbol
​Distinguish between Real, Integer and Character data types as used in programming

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Name two types of relationships that can be applied in database design.

2/1/2021

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Name two types of relationships that can be applied in database design (2mks)
  1. One to one
  2. One to many
  3. many to many

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State three operations that can be performed on relational database files.

1/1/2021

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State three operations that can be performed on relational database files
  1. Sorting
  2. Querying
  3. Report creation
  4. Performing calculations
  5. Indexing
Picture

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The information below is maintained by the patron of wildlife club in a school. Study it and answer the questions that follow.

31/12/2020

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The information below is maintained by the patron of wildlife club in a school. Study it and answer the questions that follow.

The information below is maintained by the patron of wildlife club in a school. Study it and answer the questions that follow.(a) Describe the field values, records and file. (b) State the most appropriate primary key for the list. (c) State the most appropriate data type for the fields: (i) admission number; (ii) membership number. (d) If a database was to be created for the list; Forms, Tables, Queries and Reports are likely to be used. (i) State the purpose of each of these objects. (ii) Which objects cannot be used to store the data in the list? (e) (i) How many field values are in the list? (ii) How many records are in the list?
(a) Describe the field values, records and file. 
(b) State the most appropriate primary key for the list. 
(c) State the most appropriate data type for the fields:
(i) admission number; 
(ii) membership number. 
(d) If a database was to be created for the list; Forms, Tables, Queries and Reports are likely to be used.
(i) State the purpose of each of these objects. 
(ii) Which objects cannot be used to store the data in the list? 
(e) (i) How many field values are in the list? 
(ii) How many records are in the list? 
EXPECTED RESPONSES
(a)The field values are the values assigned to the attributes, that is, actual names, classes.
  • The field value for each student constitutes a record.
  • The collection of all the student records is the file. 
(b)Member Number. 
(c) (i) Text/Number/character. 
(ii) Text/Character/String/alphanumeric.
(i)
  • Table:-from storing the data.
  •  Form:-data entry, editing & viewing the record.
  • Query:-extracting data based on some criteria.
  •  Reports:-creating summaries for data outputs.
(ii)
  •  Forms
  •  Queries
  •  Reports
(e) (i) 55
(ii) 11

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December 31st, 2020

31/12/2020

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​Distinguish between the following  pairs of terms

(i) Data verification and data validation
Data Validation
  • Consistency and integrity of data e.g. if input field is numeric then it must only receive numerals. Anything else is considered invalid
Data verification
  • Ensuring that data entered is the same as in the source documents

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