filling of kuccps excel application template / form

Welcome back, we will now embark on filling the kuccps excel application template/form. The 2017/2018 form is a bit different from 2016/2017, it seems some changes were done and more columns were added.
We will be tempted to follow some of the 2016/2017 rules of filling the form because new guidelines for 2017/2018 are yet to be published however once they are out in our custody we will revisit this page to make necessary changes as a way of resisting assumptions.
The edited parts of this excel format form has categories, we are going to work from one category to another.

1st category: Degree program applied for;

kuccps_clusters_2017.pdf
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Note the following regulations: (2016/2017)

1. Programme choices 1(b) and 1(c) are applicable to those who choose one course in more than one institution. (See the Programmes and Downloads menu section for similar programmes)
2. If the first choice, 1a is not filled for any candidate, then the system automatically assumes that particular candidate is not applying regardless of whether the other choices exist.
3. For each candidate, the programme choices to be filled should EITHER be all degrees or all diplomas and not both.

If I may use an extract from cut-off form to explain this section;

programme_cut-offs.pdf
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Suppose Tom of index 11212100001 wants to pursue mechanical engineering at Jomo Kenyatta university, but due to the demand of the the programmes at JKUAT, clusters points may shoot up, that means, if Tom's cluster subjects couldn't make anything above 42.6000, he may not get a vacancy in the university, this now calls for alternative universities.
If Tom's cluster subjects are for example 40.345, he may apply for the same programme at Machakos University (37.087) and Technical University of Mombasa (39.662) in this case, he may have a chance to get selected to pursue his dream career. 
What then will his career guider fill in the 'degree programmes applied for' category?

Filling of column 1(a), 1(b) and 1(c) in the KUCCPS application form

Note the following:

1. ​The last three digits of related course's code are the same (in our case, its 118) [Bachelor of science (Mechanical Engineering)]
2. The first column 1a must be filled, if not, the system will take it as if you did not apply for placement. (fill 1a with the code of a course you desire most but first compare your clusters with previous year's cut-off cluster points in the form attached above or downloaded from the kuccps portal)
3. Not all courses are related or some courses may exist in only one university. If this case is anticipated, don't fill the 1b and 1c column. Let them be blank.
4. Don't mix degree courses with diploma courses in the same category. The form is designed to accommodate these courses separately. But as an applicant, you are instructed either to fill degree courses only or diploma courses only at a time.

What do you fill in the category 'degree programmes applied for' in column 2, 3 and 4?

If Tom's quest for Mechanical Engineering fails, he may opt to for plan B, C and D. This means, he is allowed to apply other courses of his choice from the same university or different universities. Let's have an assumption for Tom's plans

1. Plan B: BSC(Agriculture) - Egerton University (1057122)
2. Plan C: BSC(Nursing) - Chuka University (1105132)
3. Plan D: BCOM - Kisii University (1087133)

This is how the form upon Tom's name will look like. In this case we will not fill diploma columns and vis a vis

2ST CATEGORY: diploma PROGRAM APPLIED FOR;

diploma_requirements_and_programmes.pdf
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diploma_programme_codes.pdf
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This category is straightforward and clear. The procedure here includes:-

1. ​Familiarize yourself with the two documents attached above. The first document has a list of courses and cluster subjects required to calculate the cluster points and the second document has course codes to fill in the excel application template/form
2. Identify four courses you may like to apply for and their course codes in the order of your priorities.
   
3. Fill the codes in the excel applications template/form

its done.

Points to note

1. In the diploma cells, fill only course codes of diploma.
2. Do not fill more than one course code in the same cell.
3. Don't apply for both diploma and degree courses at the same time.

Other details

kuccps2015othercodesguidelines.pdf
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The document attached above will guide you to identify postal codes, county and sub-county codes

P.O Box
e.g. 489002
​Postal Code
e.g. 40502
​Postal Town
e.g. Nyansiongo
Mobile No.
e.g. 0798012089 (MS Excel will truncate the zero on the left, don't worry, its a usual procedure -798012089 )
Student Email
e.g. mimininanii@domainname.com (the teacher can use a universal school email because students may change this later in their portals)
Gender
Its blocked, you can't change anything
CitizenShip
Its blocked, you can't change anything
Comment
What on earth can you comment anyway? Well,
For students who have enrolled for placement, leave this area blank. For students who have not registered, give a reason why they did not register.

Note this:
If you have a problem with edit blocked columns, please contact KNEC immediately. It means even your KCSE and properbly KCPE certificates have errors. KNEC CONTACTS

Next: How to make payments and submission of excel application template

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