How to enrol Applicants/Students for Placement at KUCCPS

What you need to know about KUCCPS

KUCCPS simply stands for The Kenya Universities and Colleges Central Placement Service.
It was established as a Body Corporate under Section 55 of the Universities Act, in the year 2012 with the following functions;

1. To co-ordinate the Placement of the Government Sponsored Students to Universities and Colleges.
2. Disseminate information on available programmes, their costs, and the areas of study prioritized by the Government.
3. Collect and retain data relating to University and College placement.
4. Develop career guidance programmes for the benefit of students.
5. Advise the Government on matters relating to University and College student placement.

Note: If you ever lived through during Jomo, Moi and Kibaki's time, then you knew JAB- Joint Admissions Board, Well JAB is not with us now, KUCCPS is; with more roles than JAB had.

How to work with kuccps portals

KUCCPS has three portals namely:

1. Student's Portal
2. Principal's Portal
3. Institution's Portal

I will explain how each portal works in the order of Institution's portal, Student's portal and finally Principal's portal.

Using intitution's portal

This is the initial process of sending students details to the KUCCPS. It is done by institutions with beasts of burden being Computer teachers, Dean of studies, Quality assurance officers, Principals or any teacher in the school with computer skills. Some schools hire experts to get the job done who give it the magnificiency it deserves.

How do you know that you qualify to apply for KUCCPS placement as a student?

KUCCPS website publishes updates every year therefore all applicants are supposed to familiarize themselves with the updates before applying for any course in any university or college. By the time am writing this, 2017-2018 program;

1. The minimum cutoff for university placement is a C+ (plus)
2. The minimum cutoff for a diploma course is a C- (minus)
3. For admission to TVET - Technical and Vocational Educational Training for a certificate course the minimum cutoff is a D (plain)
4. That Minimum Requirements by Regulatory and Professional Bodies will also be applicable. 
5. That all K.C.S.E. Candidates, including those who did their K.C.S.E. in earlier years, who hitherto had not benefitted from Government sponsorship, are eligible to apply for placement to Degree and Diploma courses. K.C.S.E Candidates of the year preceding the selection are however given priority.
6. That there shall be two intakes in a year for diploma and certificate courses i.e January and September intakes.
7. The school/Centre application commences on late October and close on late December.​

AFFIRMATIVE ACTION
GENDER AFFIRMATIVE ACTION

1. Lowering by 2 points the overall cut-off point for female applicants and
2. Lowering specific programme cut-off points by up to 2 points for either gender, subject to attaining a representation of one third for either gender and not exceeding declared capacity of a program by more than 10%

MARGINALIZED AND MINORITY GROUPS AFFIRMATIVE ACTION
List of Marginalized Counties as per the Commission on Revenue Allocation Report
Turkana, Tana River, Marsabit, Lamu, Mandera Taita, Taveta, Wajir, Kwale, Isiolo, Kilifi, Samburu, Narok, West Pokot, Garissa.
For applicants who attended schools (both primary and secondary) in these 14 counties;

1. The overall Cut-off points for Degree Programmes is lowered by up to 5 points
2. The specific programme cut-off points are lowered by up to 2 points subject to not exceeding 10% representation.

DISABILITY AFFIRMATIVE ACTION
For applicants with disabilities, an application form which is available on the Placement Service website should be downloaded and completed and certified by:-

1. Head of the school.
2. Registered medical practitioner.
3. National Council for Persons with Disabilities (NCPWD)

Disability Affirmative action shall be by:

1. Placing into Degree Programs all applicants with visual, hearing or deaf dumb impairment who have attained an overall grade of C+ and above.
2. Lowering by 3 points below overall degree cut-off points for applicants with physical impairment.

​Let's now get started with institutional portal

Signing up to institution's portal

Requirements
This is what you need to sign up for an institution's portal

1. Your school code e.g. 11212100 (the one knec uses to register exams)
2. Index number of two candidates from the current year and their last names (this condition may be changed by KUCCPS. in 2016, the condition was index number and birth certificate number). The most important factor here is that, you should have a knec nominal roll with you just incase.
3. TSC number or Passport Number or Identity Number.

are you ready now? okay let's roll ...

Step 1: Open a user account 

SCHOOL DETAILS
Confirm School/Centre Details
i) Open the signup page http://schools.kuccps.net/register/
ii) On the page that opens, fill the details as required then submit.

USER INFORMATION
Enter User Information
​iii) After submission, a new page will open where you will enter your user information to open an account to the portal. Fill the form appropriately and submit. 

Did you see this?

Hurray! you have opened an account into the institution's portal others call it school's portal its all the same. Next is to login into the portal

Login to the portal
​iv) If you were eager enough in the last step, then you saw the LOGIN button in the last form we used at the bottom left. If not, then click here [http://schools.kuccps.net/login/?next=/] to enter the login information.

v) Supply the portal with the username and password you created then click LOG IN to proceed to the placement and resources page. as shown below:

vi) Begin by downloading the resources you will need to make a successful placement bid.
Here is a list of items you will need to download

1. On the applications tab, download the Application Template - this excel document is used to fill details of students, the courses they have chosen, amount paid for each student and their addresses.
2. On the resources tab, download the following PDF documents:
   1. Diploma programmes requirements - these guidelines will be used by students to identify the diploma courses they want to pursue and subjects required to qualify
   2. All program cut-off points guidelines - this form will be used to guide students who apply for university courses. It consist of:-
      1. the code required to filled to the application template
      2. Institution name and
      3. Cut-off off points for cluster subjects for previous years per university and for each bachelor's program.
   3. New degree cluster subjects form - this form shows all bachelor's programs offered and cluster subject needed for qualifications in the current year.
   4. Diploma Programmes codes form - this form consist of diploma programmes and their codes that you require to fill in the applications template. last but not least is the;
   5. County codes and postal codes form - this form contain all county codes, district codes and postal codes you may need to fill the application template.

that is all you need for now to make a successful placement bid at KUCCPS. Next, I will explore the application template and how to make payments but first, I want you to familiarize yourself with the resources you have just downloaded; you will also pass the same information to the applicants, for any difficulties, do us a message or a chat, our team is standby.

Next: filling of application template ...

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